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Organizing Files

How to get files into your library and keep them organized.

Uploading​

There are several ways to add files:

  • Click Upload Files to pick individual files, or Upload Folder to bring in a whole folder at once (ResponderOne recreates the folder for you)
  • Drag files or folders from your computer anywhere onto the workspace — a "Drop files or folders to upload" overlay confirms the target
  • Upload into a specific folder from that folder's ⋯ menu (Upload Files / Upload Folder)

A progress toast tracks larger uploads.

Updating an existing file?

If you upload a file whose name matches one already in your library, ResponderOne asks whether it's a new version of the existing document instead of a duplicate — see PDF Tools & Versions.

Folders​

  • Click the New folder button in the file tree header to create one
  • Each folder's ⋯ menu (or right-click) offers Rename, Upload Files, Upload Folder, New Subfolder, and Delete
  • Files that aren't in any folder live in the Uncategorized section
  • Deleting a folder doesn't delete its files — they move to Uncategorized. The confirmation spells this out before you commit

Moving Files​

  • Drag and drop a file onto a folder to move it — the confirmation toast has an Undo button
  • Or use the file's ⋯ menu → Move to Folder and pick a destination (including Uncategorized)
  • Folders can be reordered and dropped into other folders the same way

Searching​

Type in the Search files… box to switch the tree to a flat, alphabetized list of matches. Clearing the search restores the folder view.

File Actions​

Every file row has a ⋯ menu (also available by right-clicking):

  • Download - Save a copy to your device
  • Move to Folder - Relocate the file
  • Delete - Remove it (requires the Permanently Delete Documents permission)

Select Mode and Bulk Actions​

Click the Select files tool in the file tree header to enter select mode, then check multiple files:

  • Delete - Remove everything selected in one confirmed action
  • Merge - Combine selected PDFs into a new document (enabled when 2 or more PDFs are selected — see Merging PDFs)
  • Cancel - Leave select mode

Deleting Referenced Files​

If a file is still used by live resource menu items or active dosage protocols, deleting it opens a guard dialog listing those references, so you can re-point or unpublish them first. Unreferenced files get a simple confirmation.